5 Tips for Organizing Your Cloud Storage

Keeping your cloud storage organized doesn't have to be a chore. Here are our top tips for staying on top of your files — whether you have 50 or 50,000 of them.

1. Use a Consistent Naming Convention

Pick a system and stick with it. Whether it's YYYY-MM-DD_project-name or Client_Category_Version, consistency is what makes search actually work.

Pro tip: Avoid special characters and spaces in filenames. Use hyphens or underscores instead. Your future self (and your colleagues) will thank you.

2. Create a Folder Structure That Mirrors Your Life

Don't overthink it. Most people need three to five top-level folders: Work, Personal, Photos, Finance, and maybe a Projects folder. Everything else nests inside.

The golden rule: if you can't find a file within 10 seconds, your structure needs work.

What works for most people:
- 📁 Work → by client or project
- 📁 Personal → documents, receipts, important stuff
- 📁 Photos → by year, then by event
- 📁 Finance → tax year folders

3. Use Stars and Favorites

This one's new! With Nottacloud's Favorites feature, you can star the files and folders you access most. No more digging through nested folders to find that one spreadsheet you use every Monday.

Think of starred items as your "desktop" — the stuff you need at arm's reach.

4. Clean Up Regularly (But Don't Be a Hero)

Set a calendar reminder once a month: spend 15 minutes moving things to the right folders, deleting duplicates, and clearing out downloads you'll never open again.

Don't try to reorganize everything at once. That way lies madness. Small, regular tidying beats an annual purge every time.

5. Use Sharing Links Instead of Email Attachments

Stop emailing files. Seriously. Create a share link in Nottacloud and send that instead. The recipient always gets the latest version, you don't clog anyone's inbox, and you can revoke access anytime.

Bonus: With expiring links, you can share sensitive documents that automatically become inaccessible after a set time. Way better than that PDF floating around in someone's inbox forever.

The Bottom Line

Organization isn't about perfection — it's about being able to find what you need when you need it. Start with these five habits and you'll spend less time searching and more time doing.

Happy organizing! ☁️